Team
Australian residential and commercial construction owners, trades-business operators with 5 to 50 staff, and project managers
AI for construction
AI for construction that keeps RFQs moving without another PM system
RFQs, vendor replies, site notes, and approvals slow projects before work starts.
Mia prepares the chase, compares the response, and flags what needs a manager.
The team gets cleaner handoffs without losing control of cost and risk.
Send the RFQ thread. Mia maps the first subcontractor chase, attachment, due-date, and review-pack loop.
Runs inside
Procore
Buildxact
Aroflo
Tradify
SimPRO
Outlook
WhatsApp
Workday pressure
Start with what your team already says.
They say: quotes and approvals are slowing the job.
Answer the project-delay pressure first.
Workday sentence
They say: rfq threads scatter across emails, pdfs, and phone calls, rfq chase before the review meeting.
Answer that pressure first.
Where it gets stuck
RFQ threads scatter across emails, PDFs, and phone calls: Subcontractor pricing, drawing revisions, attachments, due dates, and clarifications live in different threads.
The PM rebuilds the status before every review.
What cannot go wrong
Replacing on-site judgment, trade craft, or inspector sign-off on safety or quality decisions.
What stays human
Every external commitment waits for project-manager approval: All supplier RFQs, subcontractor follow-ups, variation-order emails, and EOT claims route for the site or project manager to review before send.
No autonomous emails.
No silent commitments.
First useful version
RFQ threads show missing pricing, overdue subcontractor responses, current attachments, and due dates in one review queue.
Work first
What changes when this work gets handled.
The question is simple.
Can this work be cleared with less cost, less waiting, fewer misses, and less manager attention?
Work to clear
What your team gets back
RFQ threads show missing pricing, overdue subcontractor responses, current attachments, and due dates in one review queue.
Impact
Why it is worth doing
To first RFQ status board, subcontractor chase, or change-order review packet.
Current cost
What it costs now
Subcontractor pricing, drawing revisions, attachments, due dates, and clarifications live in different threads.
The PM rebuilds the status before every review.
Human approval
Where people stay in charge
Every external commitment waits for project-manager approval: All supplier RFQs, subcontractor follow-ups, variation-order emails, and EOT claims route for the site or project manager to review before send.
No autonomous emails.
No silent commitments.
What it costs now
The pressure this result removes.
- 01
RFQ threads scatter across emails, PDFs, and phone calls
Subcontractor pricing, drawing revisions, attachments, due dates, and clarifications live in different threads.
The PM rebuilds the status before every review.
- 02
Subcontractor quote chase falls through the cracks
One quote is missing, one is based on the wrong revision, and one needs clarification.
Without a tracked chase loop, approvals wait and cost exposure grows.
- 03
Change-order context is hard to audit
Scope change, T&M tags, revised drawings, quote differences, and approval notes need to line up before anyone can defend the decision later.
Result after week one
RFQs and change-order threads keep moving before review.
The outcome is a construction team where missing subcontractor pricing, revised drawings, due dates, and change-order context land in one project-manager review queue.
RFQ status is visible
Requested pricing, response status, attachments, drawing revisions, and deadlines are tracked from email and project tools.
Subcontractor chases draft with context
Follow-ups include the right scope, drawing revision, attachment links, and due date for PM approval.
Change-order packets are audit-ready
Quote deltas, T&M references, blockers, and approval history are assembled before anyone commits.
How the work gets cleared
AI for construction works when it handles the chase-and-prep work, not project judgment.
A managed AI employee reads RFQ emails, bid packages, drawings, specs, attachments, due dates, and change-order context; tracks missing subcontractor pricing; drafts follow-ups; and prepares a review packet with quote deltas, blockers, and audit trail.
The project manager or estimator approves external communication and commitments.
Start here
Pick the first task Mia should clear.
Broad AI searches get easier when the first job is obvious.
These pages show the owner, queue, sign-off step, and proof point.
FIRST WORKFLOWConstruction RFQ follow-upADJACENT WORKFLOWInbox triage
See the missing-pricing, subcontractor chase, drawing-revision, due-date, and review-packet workflow that can run before any larger construction AI program.
Use this when the real blocker is a shared estimating or project inbox where RFQs, approvals, photos, and supplier replies are mixed together.
Work in motion
What it looks like when the work is moving.
Three week-one outputs. Drafted for review before send.
EXAMPLE · 01
RFQ chase before the review meeting
Three subcontractors have not priced the revised scope.
The AI drafts the chase, attaches the right drawing revision, and gives the PM a review packet by 2pm.
EXAMPLE · 02
Change-order context in one packet
A scope change arrives with T&M notes and two supplier quotes.
The AI summarizes cost movement, missing attachments, and approval history for PM review.
EXAMPLE · 03
Punch-list follow-up queue
Closeout photos and comments are grouped by trade, severity, and owner so site meetings start with one list instead of scattered messages.
48-hour build
What ships in the first window.
01
RFQ status board
The AI employee tracks requested pricing, due dates, attachments, response status, missing items, and source links across email and project tools.
02
Subcontractor chase drafts
Follow-ups are drafted with scope, drawing revision, attachment links, due date, and requested clarification so the PM approves the message quickly.
03
Change-order review packet
Quote deltas, T&M references, open blockers, and approval history are assembled into one packet for estimator or PM review.
04
Punch-list follow-up as secondary workflow
Defects, photos, comments, and closeout owners can become the next workflow once the RFQ chase is stable.
Human control
The employee prepares the work. People keep judgment.
Every external commitment waits for project-manager approval
All supplier RFQs, subcontractor follow-ups, variation-order emails, and EOT claims route for the site or project manager to review before send.
No autonomous emails.
No silent commitments.
Source-cited takeoffs and defect lists
Every takeoff includes the architect note, supplier price-list entry, or historical-project reference used.
Defect lists cite the photo timestamp and location.
Variation orders link to the original email, site photo, or inspection note.
Design and safety decisions stay with site and building certifier
The AI drafts, but never decides.
Variation orders, EOT claims, and specification changes require architect, engineer, or building-certifier review.
Safety documentation and compliance reporting require site-manager and safety-officer sign-off.
Do not start here if
- Replacing on-site judgment, trade craft, or inspector sign-off on safety or quality decisions.
- Autonomous generation of safety documentation or compliance reports without site-manager and safety-officer review.
- Automating design, engineering, or variation-order approval without architect, engineer, or building-certifier consent.
A good first week looks like
- RFQ threads show missing pricing, overdue subcontractor responses, current attachments, and due dates in one review queue.
- Subcontractor chases include the right drawing revision, scope note, deadline, and attachment links.
- Change-order review packets include quote deltas, open blockers, and audit trail before the PM signs off.
Controls that make this safe to run.
Construction AI is most saleable around RFQ, RFI, change-order, and claims preparation because those workflows already have documents, due dates, approvals, and audit trails.
Safeguards we design around
- Project or site manager reviews and approves every supplier RFQ, subcontractor email, and variation order.
- RFQ and change-order packets cite the email, drawing revision, RFI, quote, or approval note used.
- Design, engineering, and safety decisions stay with the qualified person; AI drafts but never decides.
Claim boundary
We do not claim autonomous safety-doc generation, replacement of on-site judgment, or design and engineering authority.
Reference point
Magra change-order and claims AI
Magra positions AI around construction change orders, claims, and contract intelligence for general contractors.
Reference point
BuildFlux change-order impact simulation
BuildFlux focuses on extracting key information from change-order documents and RFIs.
Reference point
Safe Work Australia compliance
Safe Work Australia frameworks require human accountability for safety documentation and compliance reporting; AI can prepare but cannot certify.
Work scorecard
Before you hire for it, send us the stuck work.
Mia checks the cost, risk, what needs sign-off, and whether an AI employee can clear the first version.
If this is cheaper or safer with a person, the scorecard says that.
WORK + APPROVAL SCORECARD
A short check for cost, speed, quality, risk, and the first safe version.
Work
What keeps piling up?
Replies, reports, checks, handoffs, document chases, approvals, or follow-up that keeps coming back.
Cost
What does it cost now?
Staff time, manager attention, customer wait time, rework, missed follow-ups, or lost revenue.
Quality
What would make it useful?
Better drafts, faster turnaround, fewer errors, cleaner handoffs, and less chasing from managers.
Control
What still needs human approval?
Customer promises, pricing, refunds, legal language, financial decisions, or anything that can damage trust.
Output: work to clear, current cost, what needs sign-off, pricing options, and the smallest useful test.
What will Rebotify take off the team first?
AI for construction works when it handles the chase-and-prep work, not project judgment.
A managed AI employee reads RFQ emails, bid packages, drawings, specs, attachments, due dates, and change-order context; tracks missing subcontractor pricing; drafts follow-ups; and prepares a review packet with quote deltas, blockers, and audit trail.
The project manager or estimator approves external communication and commitments.
Who is AI for construction best for?
AI for construction is best for Australian residential and commercial construction owners, trades-business operators with 5 to 50 staff, and project managers with repeated work, a clear human owner, and enough examples to show Mia what good work looks like.
What does Rebotify deliver in the first 48 hours?
Rebotify finds the stuck task, connects the minimum tools, and puts useful drafts, checks, or summaries into a human approval queue.
Do humans still approve the work?
Yes.
Rebotify normally starts with human approval for customer-facing, financial, legal, or policy-sensitive actions.
The AI employee prepares the work and escalates uncertainty.
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48-HOUR START
Tell us the queue that keeps slipping. Leave with the first AI employee scope.
Start with one RFQ chase
Send the RFQ thread.
Mia maps the first subcontractor chase, attachment, due-date, and review-pack loop.